Five houses is too many to hold in your head.
Not enough to justify software, and far too many to remember properly.
One rental you can keep straight. By the fourth you're guessing which house had the new water heater, and by the eighth you're paying for the same repair twice because nobody remembered the first one.
- Which of your houses has the oldest roof?
- You replaced a water heater two years ago — which property was it?
- What have you actually spent on the worst-performing one?
- Which appliances are still under warranty, and where's the paperwork?
- If you had to hand all of this to somebody tomorrow, what would you send?
What you'd have instead
One page per house
Systems, ages, service history, documents, warranties and cost. Held against the address, so it's still right when you can't remember which property you're thinking of.
What's coming, before it arrives
A five-year replacement outlook across everything you own. Four roofs landing in the same year is survivable when you saw it coming.
Warranty and recall alerts
Matched against the actual equipment in your actual houses. Most warranty money is lost to nobody knowing the date, not to the claim being refused.
Something to hand over
A manager, a family member, a buyer. The record transfers; it isn't in your head or in a shoebox.
And it stays filled in
You are already at these properties, or paying somebody who is. A photographed equipment label fills in make, model, serial and install date; a logged repair becomes part of the history. There's no data-entry weekend at the start — the record gets more useful the longer you own the houses, which is the only version of this that people actually keep doing.
Start with the one that worries you
Set up the property that costs you the most sleep and see what the record tells you. If it's useful, add the rest — and if you'd rather we built them, send us the list.
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